Company Secretary: Providing secretarial support

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Company Secretary a legal requirement

As required in section 154 of the Companies Ordinance every company must have a Company Secretary, who may be one of the directors. The company secretary must be a Hong Kong resident or a body corporate having its registered office or place of business in Hong Kong. Section 154B of the Ordinance further provides that where the Ordinance requires anything to be done or authorized by a director and the secretary, same person cannot act in a dual capacity as both director and secretary.

For foreign investors it is important to understand that Hong Kong companies do not require a local shareholder or a director. However, you will  need the services of a Company Secretary for the company’s ongoing statutory compliance purposes. Your Company Secretary will normally also act as your registered address agent.

SMATRA can act as the client’s Company Secretary to handle a series of secretarial matters such as:

  • Maintaining the company’s statutory records;
  • Maintaining the registered office;
  • Handle all formalities stipulated by Company Registry;
  • Organising the company’s board meetings and annual general meeting.
  • Taking a lead on governance